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Guide to Creating and Managing Job Postings
Table of Contents
Guide Purpose
Welcome to the Job Board for the Social Sector Guide. As an employer, this comprehensive guide is designed to assist you through every step of the process, from creating an account and posting your first job, to logging in and managing your existing job listings. Whether you are new to the platform or looking to optimize your job postings, this guide is for you.
Job Submission Steps
Step 1 - Create an Account
If you already have an account, skip to Step 2.
To post a job and manage your job listings, every employer must create an account. Follow these steps to get started:
- Go to the Job Board: Look for the box that says, “Hiring? Post a Job here.”
- Post a Job: Click on it to go to the “Post a Job” page. On this page, you’ll see a “Create an Account” button; click on it to start creating your account.
- Create an Account:
- Fill in your name, entity type, entity name, email and password.
- Click “Register.”
- You’ll be redirected to the “Post a Job” page. Since your account is now created and you are logged in, the job submission form will appear.
Step 2 - Post a Job Using the Job Submission Form
The Post a Job page is where you provide all the details for your job listing using the submission form which is composed of fields.
Note: If you already have an account and are logged in, the job submission form will appear automatically. If you have an account but are logged out, you’ll be asked to log in to access the job.
Job Fields
- Job Title: Enter the name of the job.
- Location (Municipality) (Optional): Select the municipality where the job is located and/or indicate if it is remote.
- Job Type: Choose from Full Time, Part Time, Internship, Freelance, and Temporary.
- Job Category: Select relevant categories for the job role. Multiple categories can be selected.
- Description: Include a comprehensive job description, including responsibilities, skills, and other pertinent information. You can use hyperlinks, numbered lists, bullet points, and text formatting (bold or italic).
- Closing Date (Optional): Set a deadline for new applicants.
- Note: Job listings expire after 30 days by default. A notification will be sent 7 days before expiration for renewal. This prevents outdated listings from cluttering the job board and keeps job postings relevant. Closing date indicates the last date applications will be accepted, while expiration dates are the last dates that a job will be listed on the Job Board.
- Note: Job listings expire after 30 days by default. A notification will be sent 7 days before expiration for renewal. This prevents outdated listings from cluttering the job board and keeps job postings relevant. Closing date indicates the last date applications will be accepted, while expiration dates are the last dates that a job will be listed on the Job Board.
- Scheduled Date (Optional): Optionally set the date for the listing to be published.
- Application Email/URL:
- Email: If you provide an email, job seekers who click the “Apply for Job” button will be directed to send an email to the provided address. This allows applicants to submit their information directly to your inbox.
- URL: If you provide a URL, the “Apply for Job” button will direct job seekers to the specified link. This is useful if your organization has an external recruitment portal or a specific page where applications should be submitted.
- Ensure the provided email or URL is correct to streamline the application process for job seekers.
- Salary: Indicate the salary to promote transparency and fairness.
- Salary Unit: Add a salary period unit (e.g., Year).
Organization Fields
- Company Name: Enter the name of your organization.
- Website: Provide the organization’s website.
- Tagline: A short description of the organization.
- Video: Include a link to a YouTube video about the organization.
- Twitter Username: Provide your Twitter handle.
- Logo: Upload the organization’s logo (maximum size 2 MB).
Step 3 – Preview and Submit or Save Draft
- Preview: Review how the listing will appear on the job board. Use the edit button to make changes if necessary.
- Submit: If everything looks perfect, click “Submit” to publish the job listing. A confirmation message will appear.
- Save Draft: Save your progress to continue later. The listing will appear as a draft in your Job Dashboard.
Managing Your Listings
To manage existing listings, access the Job Dashboard where you can check the status, update or remove listings, mark jobs as filled, duplicate listings for similar roles, and view job statistics.
Access the Job Dashboard
- Option 1: Access to the Job Board and click on “Manage your listings here”. You will be taken to the Job Dashboard. Logging in will be required if you are not already logged in.
- Option 2: Click on “My Account” in the top menu. In your profile, you will find an option to access the job dashboard.
Job Dashboard Features
- Search Area: Quickly find listings, especially useful if you have many listings.
- Add Job Button: Click to post a new job.
- Listings Overview: Includes the following details:
- Title: Name of the job listing.
- Date: Posting date.
- Note: If an application deadline was set during submission, the deadline date will appear below the posting date.
- Note: If an application deadline was set during submission, the deadline date will appear below the posting date.
- Views: Number of views and impressions.
- Actions:
- Edit: Modify any details of the job listing using the job submission form.
- Mark as Filled: Indicate that the position has been filled, which removes it from active listings.
- Renew: Extend the expiration date of a published listing by republishing the job with the same details. This option appears 7 days before the listing expires.
- Relist: If the listing has already expired, this button will appear instead of “Renew” to republish the job.
- Duplicate: Create a copy of the job listing to save time posting similar roles.
- Delete: Permanently remove the listing from the job board and your job dashboard.
- Title: Name of the job listing.
- Job Statistics: By clicking on the title of the job listing, an analytics data dashboard will appear, providing details on:
- Page Views and Unique Visits: See how many times the job listing has been viewed and how many unique visitors have accessed it.
- Interest Indicators: Track how many clicks the “Apply” button receives.
- Search Impressions: Find out how many times the listing has appeared in search results on the site.
With these features, you can efficiently manage your job listings, ensuring you attract and connect with the right talent for your organization.
Logging In and Account Management
How to Log In Before Visiting the Job Board or My Job Dashboard
If you visit the Filantropía Puerto Rico website to manage or post a new job, you can log in to your account before posting a job or accessing your job dashboard:
- You can easily log in by clicking on “Login” on the website header menu. This will appear as long as you are logged out and will appear not just on the home page but any area of the website.
- When you click on “Login”, a login form will appear for you to include your username and password, along with a match captcha challenge as part of security.
Note: If you have enabled automatic login on your password management platform (e.g., 1Password, LastPass, Roboform), include the match captcha before to avoid conflicts. Some password managers will automatically fill in the email or password and attempt to log in immediately without the captcha completed, causing the system to ask for the credentials again. - When you click on “Login” after filling in the credentials, you will be redirected to the page you were on. A “Logout” button will appear on the website header menu instead of “Login”, and a “My Account” button will appear to the left of “Logout”. This confirms you are logged in.
How to Manage Your Filantropía Puerto Rico Account
- If not logged in:
- Click on “Login” located on the website header menu (when logged in, it changes to “Logout”).
- “My Account” will appear to the left of “Logout”. Click on “My Account” to access your profile. From there, you can manage your name, entity type and name, update your email, and password.
- If logged in: Simply click on “My Account” to access your profile. Also, from there, you have a section called “Job Dashboard,” which will take you directly to manage your job postings.
